Department Purchases
P-Cards (Preferred Method)
Boise State departments can make purchases quickly and easily using a university-issued Purchasing Card (P-Card). This is the Bronco Shop’s preferred method of payment.
Online purchases can also be made using a P-Card, as long as the account is tied to a Boise State email address. After placing an order online, please notify us at bookstorear@boisestate.edu so we can verify the order and remove sales tax.
Visit Boise State’s P-Card website for more information. Questions? Email bookstorear@boisestate.edu.
Using Department Funding Strings
If a P-Card is not available, departments may use a funding string. This requires completing a Campus Department Charge Request Form for one-time purchase approval. Each form must be approved before purchase. This is not required for P-Card purchases.
Instructions for Requestors
- Fill out the Department Charge Request Form completely and accurately.
- All fields are verified with Bronco Hub's "All Segment Value Report".
- Incorrect or missing information will result in denial.
- Please allow up to 2 hours for approval during business hours (Mon–Fri, 8am–3pm).
- You will receive an approval email from bookstorear@boisestate.edu.
- Do not come to the Bronco Shop until you receive approval.
- Requests outside of business hours will be reviewed the next business day.
Instructions for Approvers
- Approvers will be granted access to view and comment on the Department Charges Request Google Sheet.
- Review the "Interdepartmental Charge" tab by the 15th of each month.
- Submit corrections via Google Sheet comments or by emailing bookstorear@boisestate.edu.
- Updates and reminders are sent at the beginning of each month.
- Departments can update approvers by emailing us directly.
Funding String FAQs (Not Applicable to P-Card Purchases)
Can I charge for a different department?
Yes, as long as you have full approval and accurate information. If the department's approver is unaware of the transaction, it will be denied.
Can student employees make purchase requests?
No, but they may pick up approved items if listed on the request form.
Who is my department’s approver?
Check with your department's Financial Technician, Business Manager, or Director to identify the approver.
What if my department doesn’t have an approver?
Email bookstorear@boisestate.edu to establish or update an approver. A designated approver is required before making charges.
What happens if I submit an incomplete form?
Your request will be denied. You cannot make a department charge until all necessary information is submitted. P-Cards are an alternative and do not require this form.
Who can I contact with questions?
Email bookstorear@boisestate.edu with any questions regarding department charges.